Monee Approves $91,665 Cloud Software Upgrade to Modernize Village Operations

Monee Village Board Meeting | April 22, 2026

Article Summary: The Monee Village Board approved a major software upgrade to transition village operations to a cloud-based system, aiming to streamline resident services, remote work capabilities, and internal workflows.

Monee Software and Infrastructure Key Points:

• The Board authorized a $91,665 agreement with BS&A Software, LLC to migrate village data to a Microsoft Azure-backed cloud system.

• The first-year cost includes a $36,800 annual subscription and $54,865 in professional services for implementation and training.

• The cloud system will eventually allow residents to apply for permits and pay utility bills online.

• The Board also approved a $370,669.71 payout to Iroquois Paving Corporation for the ongoing Industrial Drive and Cleveland Avenue roadway reconstruction.

The Monee Village Board on Wednesday, April 22, 2026, unanimously approved a $91,665 service agreement with BS&A Software, LLC to transition the village’s digital infrastructure to a cloud-based platform.

The upgrade is designed to streamline complex procedures across all village departments, improve data security using Microsoft Azure technology, and significantly enhance accessibility for both employees and residents.

Village Administrator Ruben Bautista explained that the initial $91,665 cost includes a $36,800 annual subscription fee and $54,865 in one-time professional service fees for database setup, data conversion, and staff training. Moving forward, the village will only pay the $36,800 annual subscription.

“This will give [residents] access for building services, for permits… off-hours, after-hours, they’ll be able to go online,” Bautista said. “Initially, water bills will be able to be handled online… If they’re signing up online for park programs off-hours, they’ll be able to do that. All of this accessible online.”

IT Manager John Jones told the Board that the village initially moved to BS&A software years ago to escape an antiquated DOS-based system. He categorized the move to the cloud as a necessary evolution to prevent the village from falling behind.

“Everything in IT in general has moved to the cloud, and either we stay in that forefront or we get left behind,” Jones said. “It has become very, very burdensome [to maintain local servers], and so it just is the next logical space.”

In other infrastructure business, the Board unanimously approved Pay Request #5 in the amount of $370,669.71 to Iroquois Paving Corporation for the Industrial Drive and Cleveland Avenue Roadway Reconstruction project. According to the agenda packet, the project’s total earned to date is $3,860,755.92.